![]() Tools to consider include Clockify, TimeDoctor and When I Work. Digital time and attendance systems: Digitally track employee hours using one of the best time and attendance software solutions.Tools to consider include Concur, Expensify and Wally. Expense-tracking apps: You can digitally organize and monitor your small business expenses with expense-tracking apps.Tools to consider include DocuSign, Adobe Reader, Hightail and the Mac’s Preview app. E-signature services: Instead of requiring a written signature on paper, e-signature services let employees and customers sign documents digitally.(Read our review of FreshBooks, our QuickBooks review and our Xero review for more details on these solutions.) Tools to consider include FreshBooks, QuickBooks and Xero. Accounting software: The best business accounting software helps you track and monitor your business finances securely and digitally.Consider the following software and services that can help you go paperless by digitizing business functions: Digitize business functions with software and services.Īccounting, document signatures, expense tracking, and time and attendance tracking are among the major business functions you can digitize. Tools to consider include Rubex by eFileCabinet (read our Rubex by eFileCabinet review to learn more), Microsoft SharePoint and M-Files (read our M-Files review to learn more).Ģ. The best document management software solutions offer features like security, mobile functionality, usability, document sharing, collaboration and version control. Whether you choose a self-hosted or cloud-hosted service, a document management system can act as a digital filing cabinet. Use a document management solution to store your paperless documents.Tools to consider include GotFreeFax, mFax and RingCentral. The best online faxing services are an inexpensive way to send and receive faxes via email and store them digitally. If your business still relies on faxing, turn to an online fax service. ![]() Use online faxing services to go paperless.Excellent scanning apps include CamScanner, Evernote Scannable and FineScanner. Use a document scanner or scanning apps to scan notes, documents, images and more so they’re all in one digital location. To change your document management habits, implement the following systems: “Both of these reasons can be solved by an effective document management system.” “In most businesses, one of the main reasons people print documents is either to meet a regulatory recordkeeping requirement or so they can refer to it at a later time,” noted Cory Porteous, director of marketing and inbound business development at Office Interiors. ![]() Change your document management habits to go paperless.Įxamine how your business creates and manages documents, and find digital alternatives to replace those processes.Įditor’s note: Looking for information on document management software? Fill out the below questionnaire to have our vendor partners contact you about your needs. How to create a paperless officeĬonsider the following tips, tools and best practices when transitioning to a paperless office. Going paperless is an excellent way to incorporate sustainability into your business model and start minimizing your company’s carbon footprint. We’ll explore tools, tips and services that can help you reduce your company’s reliance on paper documents so your business can get started saving time and money and reducing waste. While transitioning to a paperless office takes time and resources, the benefits of going paperless far outweigh the challenges. Today’s readily available mobile applications, online software and digital storage platforms are helping usher in paperless offices for more organizations than ever before. Instead of storing documents in file cabinets, businesses store files on computers and in the cloud.
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